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Frequently Asked Questions

This Frequently Asked Questions is being added to all the time. Please check back again for new entries.

  • SVRS 2010 Spring Primary Checklist III (Final)

    Posted in
    Priority: 
    High Priority
    Date: 
    February 22, 2010
    To: 
    All SVRS Users
    From: 
    Nathaniel E. Robinsion, Elections Division Administrator

    Please see the attached Checklist.

  • The 2010 Spring Election in has been set up SVRS

    Posted in
    Priority: 
    High Priority
    Date: 
    March 2, 2010
    To: 
    All SVRS Users
    From: 
    Nathaniel E. Robinsion, Elections Division Administrator

    SVRS Election Checklist I, 2010 Spring Election is on web site
    The 2010 Spring Election (in SVRS) is now ready for engagement.

  • SVRS 2010 Spring Election Checklist II Available

    Posted in
    Priority: 
    High Priority
    Date: 
    March 17, 2010
    To: 
    All SVRS Users
    From: 
    Nathaniel E. Robinsion, Elections Division Administrator

    Checklist II for the 2010 Spring Election is now posted to the GAB web site.  See attached file.

    If you have any questions, please contact the G.A.B. Help Desk at 608-261-2028 or by email at gabhelpdesk@wi.gov.
    Thank you.

  • SVRS 2010 Spring Election Checklist III Available

    Posted in
    Priority: 
    High Priority
    Date: 
    April 8, 2010
    To: 
    All SVRS Users
    From: 
    Nathaniel E. Robinsion, Elections Division Administrator

    Checklist III for the 2010 Spring Election is now posted to the GAB web site. See attachment below.
     

  • New Version of SVRS

    Posted in
    Priority: 
    High Priority
    Date: 
    May 24, 2010
    To: 
    All SVRS Users
    From: 
    Barbara Hansen, SVRS Director

    A new version of SVRS, version 7.0, has been installed in Production and is ready for clerks to use. Please see the Key Changes document attached below for a more complete list of the updates in SVRS version 7.0.

    Highlights of the changes in the new version of SVRS include:

  • New Version of SVRS

    Posted in
    Priority: 
    High Priority
    Date: 
    July 29, 2010
    To: 
    All SVRS Users
    From: 
    Nathaniel E. Robinsion, Elections Division Administrator

    Subject:  High Priority/New Version of SVRS/All SVRS Users

    New Version of SVRS (version 7.1) was installed on Sunday, July 25, 2010.

  • New video and traning manual chapters available for SVRS and Absentee Lite

    Posted in
    Priority: 
    High Priority
    Date: 
    August 4, 2010
    To: 
    All SVRS Users
    From: 
    Nathaniel E. Robinsion, Elections Division Administrator
    • All military and overseas electors need to be tracked in SVRS.  August 4, 2010 is the deadline for sending state write-in ballots to military and overseas voters who already have absentee ballot requests on file for the November Election.
    • Providers and Self Providers not using Regular Absentee will need to use Absentee Lite to track the military and overseas electors for their reliers and their municipality respectively.
  • Candidate Name Format for November Election

    Posted in
    Priority: 
    High Priority
    Date: 
    August 12, 2010
    To: 
    All SVRS Users
    From: 
    Diane Lowe, Lead Elections Specialist, Government Accountability Board

    •    For the 2010 General Election, the following standards apply to the format of certified names as they should appear on the ballot:

    •    Names may be printed in upper case or mixed case, as long as consistent throughout the ballot.
    •    Periods must appear after any initial.
    •    In the case of J.B. Van Hollen, there is no space between the first period and “B.”
     

  • Checklist III for the September Partisan Primary

    Posted in
    Priority: 
    High Priority
    Date: 
    September 16, 2010
    To: 
    All SVRS Users
    From: 
    Nathaniel E. Robinsion, Elections Division Administrator

    Checklist III for the September Partisan Primary is now available on the G.A.B. website as an attachement below.   This checklist covers post-Election Day activities.  

  • Checklist I for the 2011 Spring Primary is now available

    Posted in
    Priority: 
    Medium Priority
    Date: 
    January 5, 2011
    To: 
    All SVRS Users
    From: 
    Nathaniel E. Robinsion, Elections Division Administrator

    NEW Checklist I for the 2011 Spring Primary is now available.  This checklist covers activities from inheriting the election through entering Contests and Candidates.  Checklist I for the 2011 April Spring Election was posted November 16, 2010, and is available at the following link: http://gab.wi.gov/node/1445

  • New Checklist II for the 2011 February Primary is now available

    Posted in
    Priority: 
    Medium Priority
    Date: 
    January 13, 2011
    To: 
    All SVRS Users
    From: 
    Nathaniel E. Robinsion, Elections Division Administrator

    The Checklist II for the 2011 February Primary is now available (click on attachment above). This Checklist covers activities from the checking of Milestone 3 through the close of registration.

  • Delay in Checking Milestone #3 -- Please Read Carefully and Follow Through

    Posted in
    Priority: 
    High Priority
    Date: 
    March 1, 2011
    To: 
    All SVRS Users
    From: 
    Nathaniel E. Robinsion, Elections Division Administrator

    Governor Scott Walker has ordered a Special Election for May 3, 2011 in Assembly Districts 60, 83, and 94. The Partisan Primary Election for the May Special Election will be held on April 5, 2011 in conjunction with the Spring Election. This changes the election set-up timeline in the Statewide Voter Registration System (SVRS) for the State for the April 5, 2011 Spring Election.

  • G.A.B. Staff has checked Milestone #3 - New Checklist II for the 2011 April Spring Election is now available

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    March 11, 2011
    To: 
    All SVRS Users
    From: 
    Nathaniel E. Robinsion, Elections Division Administrator

  • Four-Year Voter Record Maintenance Instructions

    Posted in
    Priority: 
    High Priority
    Date: 
    April 29, 2011
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Diane Lowe, Lead Elections Specialist

    Voters eligible for the Four-Year Voter Record Maintenance have been marked as Active – Suspended in SVRS. On April 14, 2011, those voters eligible for the Four-Year Voter Record Maintenance were updated in the Statewide Voter Registration System (SVRS).  These voters now have a status of “Active – Suspended (4 Years Notice).”  For the time being, those voters will show up on poll lists, and in all respects, function like any other Active voter.  

  • SVRS Outage Scheduled for Saturday May 21-23

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    May 16, 2011
    To: 
    All SVRS Users
    From: 
    Nathaniel E. Robinsion, Elections Division Administrator

    WHO:  SVRS Users and Staff

    WHEN:   Saturday, May 21 (8 am) through Monday, May 23 (8 pm)

    WHAT:  SVRS will be UNAVAILABLE this Saturday morning, May 21, 2011 (8 am) through Monday evening, May 23, 2011 (8 pm).  SVRS is being upgraded to new hardware.  Users will NOT be able to access the system until the upgrade is complete. 

    All work is expected to be completed by 8:00 PM Monday May 23. We will advise you when the work has been completed.

  • SVRS Checklists I and II for the February 21, 2012 Spring Primary -- Important Information

    Posted in
    Priority: 
    High Priority
    Date: 
    January 25, 2012
    To: 
    All SVRS Users
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    Attention Valued Clerk Partners!

    We know that many of you are waiting on returned calls from us.  We appreciate your patience.  We are returning calls just as soon as we can.  We appreciate the urgency of each situation and are moving as fast as we can to address all concerns.  We ask for your continuing patience.

  • SVRS Outage to Correct Absentee Glitch

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    March 16, 2012
    To: 
    All SVRS Users
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    SVRS will be unavailable on Sunday evening, March 18, 2012, from 6:00 p.m. to 10:00 p.m.  This outage is to install a new version of SVRS that corrects a couple of glitches in the Absentee functionality reported by clerks.  The following glitches are expected to be resolved with this update:

  • SVRS Address Span Report Instructions

    Posted in
    Priority: 
    High Priority
    Date: 
    March 29, 2012
    To: 
    All SVRS Users
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    Many clerks have asked about a street listing report to help their poll workers identify the correct ward based on the voter’s address.  The Address Span Listing report, an updated version of the old Address Range by Address Range Type report, is now available in SVRS.  If you want to print this report, please click this link to access the instructions: http://gab.wi.gov/clerks/education-training/svrs-manual. It is the last attachment at the bottom of the page.

  • Recall Elections scheduled for May 8th Primary and June 5th General Election

    Posted in
    Priority: 
    High Priority
    Date: 
    April 2, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    On March 30, the Government Accountability Board ordered recalls for the office of Governor, Lieutenant Governor, and State Senators in Districts 13, 21, 23, and 29. The elections will be conducted on May 8.  Depending on the number of candidates, the May 8th election could be a primary, with a general election on June 5.

  • Change of Time for Recall Webinar on Thursday, April 5th

    Posted in
    Priority: 
    High Priority
    Date: 
    April 3, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator
    • Due to a number of requests, the SVRS and the 2012 Recall Elections webinar has been rescheduled from 10:00 a.m. on Thursday, April 5th, to 2:00 p.m. If you have already registered, you do not need to re-register. 
    • The webinar only has space for 100 attendees, so we encourage clerks who do not have a state senate recall to watch the recorded webinar instead of participating.  This will let clerks in the recall state senate districts attend live.  A recording of the webinar will be posted for all clerks shortly after the live webinar.
  • SVRS 2012 Spring Election Checklist III

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    April 4, 2012
    To: 
    All SVRS Users
    From: 
    Nathaniel E. Robinson, Elections Division Administrator
    • The SVRS Checklist #3 for the February 2012 primary has been posted to the G.A.B. website as an attachment to this memorandum (see above).   Several updates have been made to reflect new post-election procedures.
    • Clerks must post the number of outstanding absentee ballots on the internet and in their office after the close of polls on Election Day.  This requirement stems from Act 115, signed into law on February 17, 2012.   
  • Milestone #3 has been checked for 2012 May 8 Recall Primary Election

    Posted in
    Priority: 
    High Priority
    Date: 
    April 17, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    The Government Accountability Board has checked Milestone #3 in SVRS for the 2012 May 8 Recall Primary Election.  Counties are now free to check Milestone #3.  Please make sure that you have added all contests and candidates at the county level before checking Milestone #3. 

    Reminder:  Should a multi-jurisdictional judge or a school board have a contest scheduled for May 8, all contests need to be added prior to checking Milestone #3. This must be added by the Government Accountability Board.
     

  • Checklist I is now available and the 2012 June 5 Recall Election may be Inherited

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    May 9, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    NEW Checklist I for the 2012 June 5 Recall Election is now available.  See attachment above.  This checklist covers activities from inheriting the election through entering Contests and Candidates. 

  • SVRS Checklist #2 for June 5, 2012 Recall Election

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    May 9, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator
    • The SVRS Checklist #2 for the June 5, 2012 Recall Election is attached above.
    • PLEASE NOTE – Although the checking of Milestone #3 in SVRS normally coincides with the certification of candidates for a specific election, Milestone #3 in SVRS is being checked prior to candidate certification in order to allow municipalities more time to generate Absentee Ballots Labels in SVRS. This will allow municipalities to be ready to issue absentee ballots to electors who have requested them within the tight statutory deadlines of the 2012 June 5 Recall Election.
  • SVRS Checklist #1 and SVRS Checklist #2 for August 14, 2012 Partisan Primary Election

    Posted in
    Priority: 
    Scheduled Tasks
    Date: 
    June 21, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator
    • The SVRS Checklist #1 and SVRS Checklist #2 for the August 14, 2012 Partisan Primary Election are attached.
    • There are new ballot position numbers to use when entering your contests.
    • For the 2012 Partisan Primary and the 2012 General Election, Reporting Unit Plans cannot cross Congressional, Senate or Assembly District Lines, and Reporting Unit Plans and Polling Place Assignment Plans are required to match.
    • Make sure that all of your data quality issues are fixed in SVRS before you issue absentee ballots. 
  • SVRS (Version 8.2 Boundary Exception Updates) Installment Date: Saturday, July 21, 2012

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    July 20, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    SVRS (version 8.2) will be installed Saturday, July 21, 2012.  The new version of SVRS includes enhancements to improve data maintenance and data quality.  Clerks are reminded that before every election, Geocode Exceptions and Boundary Exceptions must be verified in order to ensure voters are place in the correct district.

  • SVRS (Version 8.2.1) Installment Date: Sunday, July 29, 2012

    Posted in
    Priority: 
    High Priority
    Date: 
    July 27, 2012
    To: 
    All SVRS Users
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    SVRS (version 8.2.1) will be installed Sunday, July 29, 2012.  The new version of SVRS will help support the August 2012 election and includes updates to SVRS Reports, WEDCS, Canvass, the Provisional tracker, and the Outstanding Absentee tracker.

    The following is a summary of the updates included in SVRS (version 8.2.1) and what clerks can expect to see as a result:

  • SVRS Checklist #1 for February 19, 2013 Spring Primary Election

    Posted in
    Priority: 
    Scheduled Tasks
    Date: 
    January 10, 2013
    To: 
    All SVRS Users
    From: 
    Michael Haas, Elections Division Administrator

    SVRS Checklist #1 for the February 19, 2013 Spring Primary Election is attached.

    • Counties and municipalities need to double check that their school district contests and multi-jurisdictional judge primaries have been correctly entered by the state.
  • CORRECTED: SVRS Checklist #2 for February 19, 2013 Spring Primary Election

    Posted in
    Priority: 
    Scheduled Tasks
    Date: 
    February 6, 2013
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Michael Haas, Elections Division Administrator

    A corrected SVRS Checklist #2 for the February 19, 2013 Spring Primary Election is now available.  The Checklist covers activities from the checking of Milestone #3 through printing poll books. 

  • SVRS Checklist #3 for the February 19, 2013 Spring Primary Election

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    February 19, 2013
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Michael Haas, Elections Division Administrator
    From: 
    Colleen Adams, Elections Specialist

    SVRS Checklist #3 for the February 19, 2013 Spring Primary is now available. The Checklist covers activities to be performed in SVRS after the polls have closed on Election Day. Note the changes for the cost reporting section of the GAB-190 for the 2013 Spring Primary. The deadline for entering cost data has been extended to 60 days after the 2013 Spring General Election, no later than June 1, 2013. (The cost report for the 2013 Spring Election will also be due no later than June 1, 2013).

    Other important tasks to be completed include:

  • SVRS Checklist #1 for April 2, 2013 Spring Election

    Posted in
    Priority: 
    Scheduled Tasks
    Date: 
    February 21, 2013
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Michael Haas, Elections Division Administrator
    From: 
    Ann Oberle, Elections Specialist

    SVRS Checklist #1 for the April 2, 2013 Spring Election is attached.

  • SVRS Checklist #3 for the April 2, 2013 Spring Election

    Posted in
    Priority: 
    Scheduled Tasks
    Date: 
    April 2, 2013
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Michael Haas, Elections Division Administrator
    From: 
    Lila Walsh, Elections Specialist

    SVRS Checklist #3 for the April 2, 2013 Spring Election is now available. The Checklist covers activities to be performed in SVRS after the polls have closed on Election Day. Note the changes for the cost reporting section of the GAB-190 for the 2013 Spring Election. The deadline for entering cost data has been extended to 60 days after the 2013 Spring General Election, no later than June 1, 2013. (Note the cost report for both the 2013 Spring Primary and Spring Election are due no later than June 1, 2013).

    Other important tasks to be completed include:

  • SVRS Release 8.5 and Temporary SVRS Outage

    Posted in
    Priority: 
    High Priority
    Date: 
    September 20, 2013
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Michael Haas, Elections Division Administrator
    From: 
    Zach Robinson, GIS Specialist

    Government Accountability Board staff will be deploying new SVRS updates on Saturday, September 21, 2013.

    SVRS will be temporarily unavailable from Saturday, September 21 at 4 p.m. through Sunday, September 22 at 10 a.m. in order to deploy these updates.

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