Skip to main content

Clerks

Frequently Asked Questions

This Frequently Asked Questions is being added to all the time. Please check back again for new entries.

  • GAB-190 Form Required for the February 21, 2012, Spring Primary

    Posted in
    Priority: 
    High Priority
    Date: 
    February 6, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    As you know, several recently passed election laws including Wisconsin Act 23, Act 75, Act 43 and Act 44, as well as pending legislation in Assembly Bill 476 have had and will have a major impact on the administration of elections.  One noticeable impact of the recently passed and pending legislation is reflected in the increase in the amount of statistics and other information needed to be collected by municipal clerks and county clerks on the GAB-190 Election Voting and Registration Statistics Report.

  • Teleconference: Municipal Boards of Canvass Procedures on February 15

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    February 10, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    Municipal Boards of Canvass Procedures for Municipal and County Clerks
    Teleconference Call Meeting Set for Wednesday, February 15, 2012
    10:00 a.m. – 12:00 p.m.

    Regrettably, time does not permit us to plan and invite you to an in-person meeting. We will therefore be convening a teleconference call to discuss Municipal Board of Canvass procedures and the handling of provisional ballots and late-arriving absentee ballots.

    This Teleconference Call Notice is Intended for Municipal and County Clerks who are Conducting a February 21, 2012 Primary

  • Updated Key Changes to SVRS for Photo ID

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    February 10, 2012
    To: 
    All SVRS Users
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    On January 27, 2012, G.A.B. staff announced to all SVRS users that new updates had been installed in SVRS to support Wisconsin Act 23, the Voter Photo ID Law.  A “Key Changes” document was released outlining the updates that were made to SVRS to assist clerks in compliance with this new law.

    Based on feedback from municipal and county clerks, and continued testing of the new SVRS functions, the “Key Changes” document has been updated and clarified, to more accurately reflect the way SVRS is currently functioning. 

  • New Training Resources Available

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    February 13, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    In response to earlier feedback from clerks and other election officials, and in an effort to better serve our election partners, the Government Accountability Board is committed to the use of new training delivery methods and formats to provide more training opportunities on Voter Photo ID and other election administration topics on-demand and closer to home.      

    The primary aspects of the G.A.B.’s training plan are:

  • G.A.B. Extended Hours for Spring Primary Election

    Posted in
    Priority: 
    Information Only
    Date: 
    February 13, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    For municipal and county clerks who will conduct a Spring Primary Election on February 21, 2012, I am pleased to inform you that we are offering the following expanded operating hours as part of our ongoing customer service to you:

  • Central Count Absentee Guideline and Procedure Review Process -- Action Requested by Thursday, February 16, 2012.

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    February 13, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    Immediately following this Memorandum, please find the Central Count Absentee Guideline, which was adopted by the Government Accountability Board at its meeting on December 13, 2011. 

  • Procedures for Canvassing Late-Arriving Absentee and Provisional Ballots -- Election Day Provisional Ballot Procedures.

    Posted in
    Priority: 
    High Priority
    Date: 
    February 13, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    2011 Wisconsin Act 23 (the Photo ID Law) and 2011 Wisconsin Act 75 have significantly impacted election procedures as they pertain to provisional and absentee voters.  Electors who voted provisional ballots have until 4:00 p.m. on the Friday following the election to submit missing documentation in order for their ballot to be processed and counted.  Likewise, absentee ballots postmarked no later than election day can be processed and counted if received no later than 4:00 p.m. on the Friday following the election.

  • SVRS Checklist #1 for April 3, 2012 Presidential Preference and Spring Election

    Posted in
    Priority: 
    High Priority
    Date: 
    February 14, 2012
    To: 
    All SVRS Users
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    Please note that this memo covers several important SVRS updates.

    SVRS Checklist #1 for the April 2012 election is attached.

  • February Primary Election Readiness: Final Preparations

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    February 16, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator
    Audio: 

    We truly regret sharing so much important information about the February 21 Primary at such a late date.  Mostly, we  are reacting to situations that are entirely beyond our direct control.  We ask for your continued understanding and patience.

  • Letter to Clerk Association Presidents about Recall Election Timing

    Posted in
    Priority: 
    Information Only
    Date: 
    February 17, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Kevin Kennedy, Director and General Counsel

    Barbara A. Frank, President
    Wisconsin County Clerks Association
    Jefferson County Clerk
    Jefferson County Courthouse
    320 S Main Street, Room 109
    Jefferson, WI 53549

    Ann B. Uecker, President
    Wisconsin Municipal Clerks Association
    St. Francis City Clerk
    4238 S Nicholson Ave
    St. Francis, WI 53235

    Dear Barb and Ann,

  • Act 115 (SB 381) Signed into Law - Publication Expected Today (February 20, 2012)

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    February 20, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    Once again, it is my duty to share election administration legislation that was signed into law this past Friday, February 17, 2012, and expected to become effective tomorrow, February 21, 2012, Spring Primary Day.

  • SVRS Checklist #3 for February 21, 2012 Spring Primary

    Posted in
    Priority: 
    High Priority
    Date: 
    February 21, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator
    • The SVRS Checklist #3 for the February 2012 primary has been posted to the G.A.B. website as an attachment to this memorandum.   Several updates have been made to reflect new post-election procedures.
    • Clerks must now post the number of outstanding absentee ballots on the internet and in their office by the close of polls on Election Day.  This requirement stems from Act 115, signed into law on February 17, 2012.    
  • Presidential Preference Candidate Name Misspelling

    Posted in
    Priority: 
    High Priority
    Date: 
    February 23, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Diane Lowe, Lead Election Specialist

    It has come to my attention that Presidential Preference Candidate Michele Bachmann’s name is misspelled on the Presidential Preference Vote Candidate Certification.  Representative Bachmann’s last name is spelled with a double “n,” not one “n” as shown on the certification.  The name should appear as:

    Michele Bachmann

  • Redistricting Clerk Teleconference Call and Webinar

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    February 24, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson

    DATE:          February 24, 2012

  • Friendly Reminder about the Redistricting Teleconference Call March 1

    Priority: 
    High Priority
    Date: 
    February 28, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    Teleconference for Municipal and County Clerks
    Redistricting Incidents:  Discussion of G.A.B. Protocol for Assisting Clerk to Resolve Challenges
    Thursday, March 1, 2012 - 1-3:00 p.m.
    Phone Number:  (888) 517-2485
    Passcode:   6253 501#

    Meeting Objectives:  The following objectives are expected to be accomplished:

  • Status of Absentee Ballots Sent to Military and Overseas Voters

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    February 29, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    Follow-up on a U. S. Department of Justice Request
    Response Requested by Thursday, March 8, 2012

    • Please read and respond to the attached memorandum asking clerks to respond to a request made by the U. S. Department of Justice (USDOJ) regarding absentee ballots sent to Military and Overseas voters for the April 3 Spring Election and Presidential Preference Vote. 
  • Requesting Feedback from the Clerks: Processing and Counting Late-Arriving Absentee and Provisional Ballots Manual

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    February 29, 2012
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson

    In an effort to serve our election partners more effectively, the Government Accountability Board is requesting feedback from clerks as part of an ongoing effort to improve our election administration procedures, manuals and other documents.   

  • Audio of March 1, 2012 Clerk Redistricting Teleconference

    Priority: 
    Timely Attention Required
    Date: 
    March 5, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator
    Audio: 

    Special Note:  The audio file from the Government Accountability Board Teleconference with Municipal and County Clerks from Thursday, March 1, 2012 is now available at the link above.  

    We regret that despite our numerous efforts requesting participants to mute their phones and cease conversations, there were interferences that are distracting and take away from the quality of the presentation. Rest assured, we will remedy this situation for all future teleconferences.

  • SVRS Checklist #2 for April 3, 2012 Presidential Preference Vote and Spring Election

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    March 5, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    IMPORTANT INFOMATION
    About the April 3, 2012 Presidential Preference Vote and Spring Election
     

    • The SVRS Checklist #2 for the April 2012 election is attached.
  • April Election Webinars

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    March 5, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    To assist clerks with the many new instructions and requirements in effect for the April 2012 Presidential Preference and Spring Election, G.A.B. staff will be hosting a series of webinars to help clerks be prepared for the Election. We ask that you place these webinar dates on your calendar.

  • Clerks Advice on Preferred Date for Recall Election - Respond by Monday, March 12, 2012

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    March 7, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator
    • We are writing to seek your advice on some options that we have identified for holding the Recall Primary and the Recall Election. Please read the memo attached above.
    • Please provide us with your first choice dates and share with us why you recommend these two dates.
    • In addition, please share details about any challenges related to any of the options.
    • Please respond by Monday, March 12, 2012.

    Thank you!

     

  • Injunction Regarding Wisconsin Act 23 - Voter Photo Identification Legislation Impact

    Posted in
    Priority: 
    High Priority
    Date: 
    March 9, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator
    • On Tuesday afternoon, March 6, 2012, Dane County Circuit Court Judge David Flanagan ordered the Government Accountability Board to “cease immediately any effort to enforce or implement the photo identification requirements of 2011 Wisconsin Act 23, pending trial of this case and further order of the court.” 

    • Until further notice, we are taking all necessary and required steps to suspend enforcement and implementation of the Voter Photo ID provisions of Wisconsin Act 23. 

  • Access and Printing Ineligible Voter Lists -- Pre-Recorded Training Video and Instructions

    Posted in
    Priority: 
    Information Only
    Date: 
    March 9, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    On January 27, 2012, we informed County and Municipal Clerks and Election Commissioners that beginning with the April 3, 2012, Spring Election and Presidential Preference Primary, and all elections going forward, the Ineligible Voter Lists will be provided online for clerks to access and print on demand at their convenience, in a manner similar to the way Poll Lists are produced.

     

  • Photo ID Injunction Q & A

    Posted in
    Priority: 
    High Priority
    Date: 
    March 9, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator
    • Clerks have sought clarification on the impact of the photo ID injunction ordered on March 6, 2012.  A Question and Answers document is attached above and also posted under Clerks/Guidance/Photo ID.
    •  Please also refer to the memo dated March 7, 2012 and posted to the Clerk Communication Page today:  http://gab.wi.gov/node/2245
  • Presidential Preference Primary Election Reporting - Implementation of Ward Splits Caused by Acts 43, 44

    Priority: 
    High Priority
    Date: 
    March 9, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    Introduction

    The Government Accountability Board has identified an apparent conflict between Wis. Stat. §8.12(3) requirements regarding reporting results of the April 3, 2012 Presidential Preference Primary Election and Wis. Stat. §5.15(4)(a) regarding a municipalities adoption of a new ward plan by April 10, 2012 to address wards split by a Legislative or Congressional district boundary.

  • Type A Notice for November 6, 2012 Election

    Posted in
    Priority: 
    Scheduled Tasks
    Date: 
    March 14, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Milwaukee County Election Commission
    From: 
    Diane Lowe, Lead Elections Specialist

    NOTICE OF ELECTION

    The Type A Notice of Election contains all the state and federal offices for the partisan primary on August 14, 2012, and the general election on November 6, 2012 and the notice of presidential election.  The Type A Notice must be published by all county clerks on April 10, 2012.  When a weekly newspaper is chosen for publication, the notice shall appear in the newspaper’s closest preceding issue.

  • Voter Registration Forms from Voter Participation Center

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    March 20, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    Many clerks have received voter registration forms from the Voter Participation Center (VPC) or Women’s Voices, Women Vote (WVWV).  We have received questions from municipal clerks with respect to disposition of these forms.  Listed below are some common questions we have received from clerks regarding these forms and the answers we have provided.

    Q: This isn’t a Wisconsin Form.  Can I accept it?

    A:  The forms VPC and WVWV have used are the National Voter Registration Application.  They must be accepted.

  • Expanded Hours of Operation Before, During and After the April 3, 2012 Spring Election

    Posted in
    Priority: 
    Information Only
    Date: 
    March 20, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    For continuing our assistance to you, our local election partners, to prepare for the April 3, 2012 Spring Election and Presidential Preference Vote, we are expanding our office hours before, during and after the Spring Election.  I am pleased to inform you that we are offering the following extended operating hours as part of our ongoing customer service to you:

  • GAB-190 Form for the April 3, 2012 Presidential Preference and Spring Election

    Posted in
    Priority: 
    High Priority
    Date: 
    March 26, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    The Government Accountability Board has now posted the GAB-190 form for the April 3, 2012 Presidential Preference Vote and Spring Election on the G.A.B. website: http://gab.wi.gov/forms/gab-190-spring-election-2012

  • Sample Ballots for Recall Primary/Election for the Offices of Governor, Lieutenant Governor and State Senator

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    March 28, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    At this link http://gab.wi.gov/forms/ballots, you will find the following sample optical scan ballots:

    • GAB-250 (Recall Primary Ballot-Several Offices)

    • GAB-251 (Recall Election Ballot-Several Offices)

    • GAB-252 (Recall Primary and Recall Election Combo Ballot)

    Municipalities that use hand-count paper ballots will also use this ballot format.

  • Recommendations to Check Ballots for the April 3 Spring Election

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    March 28, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    We are informed that some county clerks used new or different vendors for printing ballots for the April 3, 2012 Spring Election and Presidential Preference vote.   Some of the problems include arrows on the ballots are not aligned with candidates and ballots that are oversized in that they do not fit voting machines.

  • GAB-190 Explanation

    Posted in
    Priority: 
    Information Only
    Date: 
    March 29, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    Thanks to those of you who inquired about the reason as to why the request for election costs was incorporated into the GAB-190, the Election Voting and Registration Statistics Report.

  • Amended Type A Notice of Recall Election for the Offices of Governor, Lt. Governor and Several State Senate Offices

    Posted in
    Priority: 
    High Priority
    Date: 
    April 2, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    Amended to correct the counties listed in each Senate District

    Type A Notice of Recall Election For Governor, Lieutenant Governor and Four State Senate Districts (#13-Scott Fitzgerald, #21-Van Wanggaard, #23-Terry Moulton, #29-Pam Galloway)

    Dear County Clerks:

  • 2012 Federal Consent Decree Regarding Wisconsin’s Compliance with the Military and Overseas Voter Empowerment (MOVE) Act

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    March 23, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    Today, the federal court for the Western District of Wisconsin entered an order based upon the admitted failure of several municipalities across the state to transmit absentee ballots to military and overseas electors in a timely manner as required by federal law. The order is a consent decree reached by the U.S. Department of Justice and the Government Accountability Board, with the assistance of the Wisconsin Department of Justice. The approved court order is designed to ensure that military and overseas electors will have sufficient time to receive and transmit absentee ballots.

  • Provisional Tracking System Instructions

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    April 3, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    To: 
    All SVRS Users
    From: 
    Nathaniel E Robinson

    Many clerks have asked about updated instructions for the Provisional Tracking System.  An updated versions of the instructions that include the new No Provisional features is now available.   The updated instructions and Canvass and Provisional Webinar can be found at the following link.

    If you have questions with respect to the memo or the ballots, please contact the Help Desk at
    608-261-2028 or gabhelpdesk@wi.gov.
     

  • REMINDER: Requirement for Municipal Clerks to be Available to through 4:00 p.m. Friday, April 6, 2012 (Good Friday).

    Posted in
    Priority: 
    High Priority
    Date: 
    April 5, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator, Wisconsin Government Accountability Board

    2011 Act 23, which was enacted by the Wisconsin State Legislature, requires clerks to be available to accept proof of residence (first time WI voters who registered by mail) and driver license numbers (election day voters who could not provide the DL number) from provisional voters so that their ballot may be counted, and to receive mailed late-arriving absentee ballots postmarked by Election Day beginning Wednesday, April 4 thru 4:00 p.m. on Friday, April 6, 2012. Friday April 6 is Good Friday. The Act does not make an exception for Good Friday; the 4:00 p.m.

  • Updated Election Events Calendar Now Available

    Posted in
    Priority: 
    Information Only
    Date: 
    April 9, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    The Government Accountability Board has recently updated its consolidated calendar of election administration events for local election officials to use to plan for the coming year.  Many of you have come to rely on this calendar as your definitive source for election information and deadlines.

    This useful calendar is available in multiple formats including Adobe Acrobat, Microsoft Word, and Microsoft Excel for your convenience.  Instructions are available for importing the Excel spreadsheet into different versions of Microsoft Outlook’s Calendar.

  • Additional Information about the GAB-190

    Posted in
    Priority: 
    Information Only
    Date: 
    April 10, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    Once again, thanks to those who contacted us regarding the GAB-190 form.  On March 26, 2012, the GAB-190 was amended to comply with changes in Wisconsin laws, legislative requests and to address increasing public and interest.

  • Preparing for the May 8, 2012 Special Recall Primary

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    April 11, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    Yesterday, April 10, 2012 was the deadline for candidates for Governor, Lt. Governor and State Senate (Districts 13, 21, 23 and 29) to file the required Campaign Registration Statement, Declaration of Candidacy and the required number of Nomination Petitions.  The deadline for filing the Statement of Economic Interest is 4:30 p.m. Friday, April 13th.  The deadline for filing challenges to nomination petitions is 4:30 p.m. Friday, and the deadline for filing response to any challenge is 4:30 on the third day after challenges are filed.

  • Certification of Candidates for May 8, 2012 Recall Primary, PENDING CHALLENGES

    Posted in
    Priority: 
    High Priority
    Date: 
    April 13, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Milwaukee County Election Commission
    From: 
    Diane Lowe, Lead Elections Specialist
    • Please read the memo, attached, carefully
    • The Certifications, pending challenges, are attached
    • The Type B Notice of Recall Primary is attached
    • The Ballot Order, pending challenges has been posted to the website (see link within memo)

     

  • GAB-190 Amended Help Guide

    Posted in
    Priority: 
    High Priority
    Date: 
    April 17, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    The Government Accountability Board has posted an amended Help Guide to help Municipal and County Clerks complete the GAB-190 form.

  • GAB-190 form required for the May 8, 2012 Recall Primary Election

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    April 19, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    The GAB-190 form required for the May 8, 2012 Recall Primary Election is now available on our website (http://gab.wi.gov/forms/gab-190-recall-primary-2012). There were no substantial changes or additions to the GAB-190 form from the version used for the April 3, 2012 Election.  The GAB-190 Help Guide is available with both a fillable version and non-fillable version of the GAB-190 form.

    If you have questions, please contact the G.A.B. Help Desk at  (608) 261-2028, or at gabhelpdesk@wi.gov.  Thank you.

  • Pronunciation Guide for 5.8.12 Recall Primary

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    April 20, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Milwaukee County Election Commission
    From: 
    Diane Lowe, Lead Elections Specialist

    If you program your own accessible voting equipment, please use the attached guide for programming the audio.

    If your equipment vendor programs your accessible equipment, the pronunciation guide has been sent to ES&S, Command Central and Dominion.

    If there are questions, please contact the Help Desk and 608-261-2028 or gab@wi.gov.  Thank you

     

  • Wisconsin Acts 227 and 240 - Absentee Voting Changes and Elimination of High School SRD Requirement

    Posted in
    Priority: 
    High Priority
    Date: 
    April 20, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    I am writing to share information about Wisconsin Acts 227 and 240 and guidance for implementation.  To assist clerks with understanding and implementing these new requirements, G.A.B. staff will be hosting a webinar on Tuesday, April 24, from 1-2:30 p.m. to help clerks prepare for these changes.  Space is limited to 500 participants.  We ask that you place the webinar date in your calendar.  

  • G.A.B. Expanded Hours of Operation Before, During and After the May 8, 2012 Recall Primary

    Posted in
    Priority: 
    Information Only
    Date: 
    April 23, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    For continuing our assistance to you, our local election partners, to prepare for the May 8, 2012 Recall Primary, we are expanding our office hours before, during and after the Recall Primary.  I am pleased to inform you that we are offering the following extended operating hours as part of our ongoing customer service to you:

  • GAB-190 Form for the May 8, 2012 Recall Primary Election - Date Due: Thursday, June 7, 2012

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    April 24, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    The Government Accountability Board has now posted the GAB-190 form for the May 8, 2012 Recall Primary Election on the G.A.B. website. The GAB-190 and Help Guide can be found at http://gab.wi.gov/forms/gab-190-recall-primary-2012.

  • Recall Senate Districts - Assisting Voters at the Polling Place

    Posted in
    Priority: 
    High Priority
    Date: 
    April 24, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    With the May 8, 2012 Recall Primary fast approaching, we would like to provide clerks tips and suggestions that they can share with their Election Inspectors to help answer voter questions at the polls regarding which offices they are eligible to vote for.

  • Video Available: Webinar on Legislative Changes to Absentee Voting and High School SRD Requirements in Acts 227 and 240

    Posted in
    Priority: 
    Information Only
    Date: 
    April 24, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    The video of the webinar, "Legislative Changes to Absentee Voting and High School SRD Requirements in Acts 227 and 240," has been posted to the Webinars page of the G.A.B. website.

    Thank you!

  • Important Reminders for Successful May 8 2012 Primary Election - UPDATED

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    May 4, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    In order to assist election officials with preparing for the May 8, 2012 Recall Primary, the G.A.B. has created two important documents that clerks and election inspectors need to review. 

    The first document identifies the most likely areas that could create confusion in the primary election, and identifies some of recent changes to election administration. 

  • Launch of the G.A.B. Facebook Page

    Posted in
    Priority: 
    Information Only
    Date: 
    May 2, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    On Tuesday, April 24, 2012, the G.A.B. launched a Facebook Page, which can be found at the following URL:  facebook.com/WisconsinGovernmentAccountabilityBoard.  On Friday, May 4, 2012, the G.A.B. will be launching a Twitter feed, which can be found at: https://twitter.com/Wisconsin_GAB.  The G.A.B.

  • Date of Birth Requirement on Absentee Certificate Envelope for Military and Overseas Electors

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    May 7, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    Military and overseas electors are required to provide their date of birth on their absentee certificate envelopes in order for their absentee ballot to be counted.  If the certificate envelope is missing the military or overseas voter’s date of birth, the ballot is to be rejected.  This requirement is not new.  However, we have been receiving questions regarding this matter and would like to provide some guidance on this issue to assist you and your military and overseas electors.  Although this information is required, municipal clerks may gather the date of birt

  • Condensed Time-Frame between Certification of Recall Primary and Date Recall Election Ballots are due to be Available

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    May 7, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    As you are all well aware, the condensed timing between the recall primary and recall election makes adherence to the statutory dates governing absentee ballot availability impossible to achieve.  However, we must make a concerted effort to have ballots available as soon as we possibly can.

    Recall Primary – May 8, 2012

  • SVRS 2012 May 8 Recall Primary Checklist III

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    May 8, 2012
    To: 
    All SVRS Users
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    The SVRS Checklist #3 for the May 8 Recall Primary has been posted to the G.A.B. website as an attachment to this memorandum (see above).  

    Clerks must post the number of outstanding absentee ballots and number of provisional ballots on the internet and in their office after the close of polls on Election Day. 

    Clerks must log all provisional ballots in the new Provisional Ballot Tracking System on Election Night.  Instructions on this system can be found by following the link in the checklist.

  • Unofficial List of Candidates and Ballot Formatting for June 5, 2012 Recall Election

    Posted in
    Priority: 
    High Priority
    Date: 
    May 9, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Milwaukee County Election Commission
    From: 
    Diane Lowe, Lead Elections Specialist
    • Please carefully read the attached memo as it has important information with respect to the June 5 Recall Election.
    • Unofficial list of candidates in ballot order for the June 5, 2012 Recall Election are attached.
       
  • Pronunciation Guide for June 5 Recall Election

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    May 10, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Milwaukee County Election Commission
    From: 
    Jason V. Fischer, Elections Specialist
    • If you program your own accessible voting equipment, please use the attached guide for programming the audio.
    • If your equipment vendor programs your accessible equipment, the pronunciation guide has been sent to ES&S, Command Central and Dominion.
    • If there are questions, please contact the Help Desk and 608-261-2028 or gab@wi.gov.  Thank you
       
  • GAB-190 Form for the June 5, 2012 Recall Election - Statutory Date Due: Thursday, July 5, 2012

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    May 15, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    The GAB-190 Form for the June 5, 2012, Recall Election is now posted on the Government Accountability Board’s (G.A.B.) website. The GAB-190 and Help Guide can be found at http://gab.wi.gov/forms/gab-190-recall-election-2012.

  • Warning Regarding Issuing Recall Election Ballots Prematurely

    Posted in
    Priority: 
    High Priority
    Date: 
    May 15, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    •    The recall primary has not been certified.  Ballots may not be issued to any voters yet!

    •    Explanation of recall time frames

    •    Anticipated date of certification and instructions to clerks.

    •    Watch G.A.B. Website, Recent Clerk Communications, for certification.  Keep in contact with county clerk.

     

  • Recall Primary Certification and Ballot Readiness

    Posted in
    Priority: 
    High Priority
    Date: 
    May 16, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator
    • Please read the attached memorandum.
    • Barring a petition for recount, the G.A.B. will certify the primary at 5:00 pm on Friday, May 18, 2012.
    • County clerks will receive an official ballot order; ballot order has not changed from the unofficial order provided on May 9, 2012
    • Municipal clerks must provide ballots, either printed ballots or substitute, to all voters on Monday, May 21, 2012.
  • Certification of Candidates for June 5, 2012 Recall Election

    Posted in
    Priority: 
    High Priority
    Date: 
    May 18, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Diane Lowe, Lead Elections Specialist

    The G.A.B. has certified the recall primary today as of 5 p.m.  The ballot order for the June 5, 2012 recall election remains the same as indicated in the May 9, 2012 communication entitled “Unofficial List of Candidates and Ballot Formatting for June 5, 2012 Recall Election.”  http://gab.wi.gov/node/2356  

  • Destruction of 2008 General Election records

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    May 22, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator
    • The Government Accountability Board is terminating its previous order to indefinitely retain certain records related to the 2008 General Election.
    • Ballots, absentee ballot applications, and poll lists related to the 2008 General Election may be destroyed at this time.
    • Voter registration forms must be retained until four years after the registration is changed to ineligible status.
  • Revised Central Count Absentee Guideline and Procedure Review Process

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    May 22, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    Action Requested by Tuesday, May 29, 2012.

    Immediately following this Memorandum, please find the revised Central Count Absentee Guideline, which was adopted by the Government Accountability Board at its meeting on May 15, 2012. At the Board’s May 15, 2012 meeting, the Board considered revised procedures for Central Count Absentee taking into account changes due to recent legislation affecting absentee voting as prescribed in 2011 Wisconsin Act 227.

  • G.A.B. Expanded Hours of Operation Before, During and After the June 5, 2012 Recall General Election

    Posted in
    Priority: 
    Information Only
    Date: 
    May 23, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    For continuing our assistance to you, our local election partners, to prepare for the June 5, 2012 Recall General Election, we are expanding our office hours before, during and after the Recall Election.  I am pleased to inform you that we are offering the following extended operating hours as part of our ongoing customer service to you:

  • Student Proof of Residence -- Certified Housing Lists & Enrollment Verification Forms

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    May 23, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    Summary

    The Government Accountability Board has received a number of inquiries regarding student housing lists that may be used as proof of residence for voter registration when accompanied by a student photo identification card.  Specifically, questions have been raised as to the requirement that, to be used for proof of residence, a student housing list must certify that individual students are U.S. citizens, as well as the form that such certification must take. 

  • Important Reminders for a Successful June 5, 2012 Recall Election - UPDATED

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    June 1, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator
    1. One Vote Each Office Regardless of Partisan Affiliation.  For the June 5, 2012 Election, voters may select any candidate on the ballot regardless of partisan affiliation.  For example, the voter may select a candidate for one party for the Office of Governor and then for the Office of Lieutenant Governor select a candidate of a different party.
  • Reporting Requirements in the 2012 Consent Decree

    Posted in
    Priority: 
    High Priority
    Date: 
    July 12, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    The 2009 Military and Overseas Voter Empowerment (MOVE) Act requires that absentee ballots to all military and overseas voters are to be transmitted no later than 45 days before any federal election.  In 2010 the State of Wisconsin was sued by the United States Department of Justice (USDOJ) because absentee ballots for military and overseas absentee electors could not be sent out 45 days before federal elections due to the date of the fall partisan primary.  The result of the suit was a Consent Decree between the USDOJ and the State of Wisconsin.  The Consent Decree required

  • SVRS 2012 June 5 Recall Election Checklist III

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    June 5, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    To: 
    All SVRS Users
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    The SVRS Checklist #3 for the June 5 Recall Election has been posted to the G.A.B. website as an attachment to this memorandum (see above).

    Clerks must post the number of outstanding absentee ballots and number of provisional ballots on the internet and in their office after the close of polls on Election Day.

    Clerks must log all provisional ballots in the new Provisional Ballot Tracking System on Election Night. Instructions on this system can be found by following the link in the checklist.

  • Partisan Primary Sample Ballot and Reminders for a Successful Primary

    Posted in
    Priority: 
    High Priority
    Date: 
    June 7, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Milwaukee County Election Commission
    From: 
    Diane Lowe, Lead Elections Specialist

    A sample Partisan Primary Ballot is attached above.  (Note: This ballot was updated twice to correct errors. The latest update was at 3:45 p.m. June 7)

  • Friendly Reminder on Partisan Primary Ballot Deadlines

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    June 13, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson

    DATE:                    June 13, 2012

    TO:                         Wisconsin County Clerks
                                    Milwaukee County Elections Commission

  • Revised Polling Place Notices - Effect of Crossover Vote at a Partisan Primary

    Posted in
    Priority: 
    High Priority
    Date: 
    June 15, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Diane Lowe, Lead Elections Specialist
     
    Date:                     June 15, 2012
     
    To:                          Wisconsin County Clerks
                                    Wisconsin Municipal Clerks
  • Pronunciation Guide for August 14, 2012 Partisan Primary

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    June 15, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Milwaukee County Election Commission
    From: 
    Diane Lowe, Lead Elections Specialist
    If you program your own accessible voting equipment, please use the attached guide for programming the audio.
     
    If your equipment vendor programs your accessible equipment, the pronunciation guide has been sent to ES&S, Command Central and Dominion.
     
    If there are questions, please contact the Help Desk and 608-261-2028 or gab@wi.gov.  Thank you
  • Instructions for Clerks on Military and Permanent Overseas Absentee Ballots

    Posted in
    Priority: 
    Information Only
    Date: 
    June 19, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    The G.A.B. sent the first survey as part of the 2012 Consent Decree on Friday, June 1, 2012.  There were many comments and questions regarding transmitting absentee ballots and the time requirements for responding to requests.  The following information is a guide for municipal clerks to assist them in serving military and permanent overseas electors. A printable PDF version of this memo is attached above.

  • GAB-190 Form for the August 14, 2012 Partisan Primary

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    June 20, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    Statutory Date Due: Thursday, September 13, 2012

    The GAB-190 Form for the August 14, 2012 Partisan Primary is now posted on the Government Accountability Board’s (G.A.B.) website. The GAB-190 and Help Guide can be found at http://gab.wi.gov/forms/gab-190-partisan-primary-2012.

  • Municipal Clerks Must Complete Online Survey no later than July 2

    Posted in
    Priority: 
    High Priority
    Date: 
    June 28, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    You are receiving this high-priority communication because it contains information that requires immediate action.

  • Public Records Request Advisory -- Location Fees

    Posted in
    Priority: 
    Information Only
    Date: 
    June 28, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    On June 26, 2012, the GAB offered some guidance to County Clerks at their annual Summer Symposium because of a large number of public records requests submitted to county clerks with respect to voted ballots and other records related to the conduct of the June 5, 2012 recall election. 

    Our written response to one such requestor is attached above.  This response offers some basic information about the treatment of election materials, particularly voted ballots, with respect to Wisconsin’s Public Records Law. 

  • Public Records Requests: June 5, 2012 Election Materials

    Posted in
    Priority: 
    High Priority
    Date: 
    July 3, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Ross Hein, Elections Supervisor

    You are receiving this high-priority communication because it contains information that requires immediate attention.

  • Federal MOVE Act Consent Decree Reporting Requirement #3

    Posted in
    Priority: 
    High Priority
    Date: 
    July 16, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson

    Municipal Clerks Must Complete Mandatory Reporting Requirement by July 16 (today)

    You are receiving this high-priority communication because it contains information that requires immediate action.

  • New Webinar Training series: Preparing for the August Partisan Primary scheduled for July 30

    Posted in
    Priority: 
    High Priority
    Date: 
    July 19, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    In an effort to serve our election partners more effectively, the Government Accountability Board is implementing and evaluating new delivery methods for providing critical and up-to-date election administration information about current processes and procedures as well as rapidly changing legislative proposals and new state statutes. 

  • Procedure for Conducting a Recall Election during the August 14, 2012 Partisan Primary

    Posted in
    Priority: 
    Information Only
    Date: 
    July 24, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    The G.A.B. has been notified by a number of municipalities that will have a recall election in conjunction with the August 14, 2012 Partisan Primary.  In our ongoing effort to ensure a successful and problem-free fall election cycle, we have developed two sets of instructions for conducting a recall at the Partisan Primary.  Each municipality that will have a recall election on the date of the Partisan Primary has been contacted directly by the G.A.B. with these procedures.

  • Preparing for the August Partisan Primary Webinar

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    July 26, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator
    To launch our “Back to Basics” approach to election administration education and training, the G.A.B. is offering clerks the following training session to ask questions and get information:
     
     
  • Expanded Hours of Operation Before, During and After the August 14, 2012 Partisan Primary

    Posted in
    Priority: 
    Information Only
    Date: 
    August 8, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    For continuing our assistance to you, our local election partners, to prepare for the August 14, 2012 Partisan Primary, we are expanding our office hours before, during and after this Election.  Our regular business hours are from 7:45 a.m. to 4:30 p.m., Monday through Friday.  I am pleased to inform you that we are offering the following extended operating hours as part of our ongoing customer service to you:

  • Launch of G.A.B. Mobile Elections Application

    Posted in
    Priority: 
    Information Only
    Date: 
    July 27, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    We are excited to announce the launch of the G.A.B.’s mobile elections application (app) for the Android platform. We would like to extend an invitation to all of our clerk partners, with Android supported phones, to be among the first to try our new mobile application.

  • Announcement of $1.9 million Grant to Create an Online Absentee Balloting System for Military and Overseas Voters

    Posted in
    Priority: 
    High Priority
    Date: 
    July 31, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator
    • The Government Accountability Board is proud to announce its receipt of a $1.9 million grant to create an online absentee balloting system for military and overseas electors.  
    • The online absentee ballot delivery system is expected to assist clerks in their service to military and overseas voters.
    • The online absentee ballot delivery system will allow military and overseas electors to access an online ballot immediately.
  • Back-to-Basics for the 2012 Fall Election Cycle -- Important reminders for the August 14, 2012 Partisan Primary

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    August 3, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    The Government Accountability Board Director and Elections Division Supervisor convened a Fall Election Strategic Team to plan for a successful and problem free 2012 Fall Election Cycle.  The theme of the Elections Division’s Action Plan is Back-to-Basics.  In an effort to assist our local election partners to better understand and administer the fundamentals of fair and impartial elections this fall, this communication contains a summary list of friendly reminders that is part of our Back-to-Basics campaign.

  • New “Click and Mail” Voter Registration Available August 6, 2012

    Posted in
    Priority: 
    High Priority
    Date: 
    August 3, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    As you may know, G.A.B.

  • Student Residency for Voting in Wisconsin

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    August 6, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    The subject of student residency for voting has become an important topic in 2012 with two elections occurring during the summer months.  Many students and election officials are unclear about where students are eligible to vote during the summer or the school year.  Students and other transient individuals have unique circumstances that make establishing a residency for 28 days challenging.  The Wisconsin Statutes recognize and address these challenges.

  • Checklist III for the August Partisan Primary Has Been Posted

    Posted in
    Priority: 
    High Priority
    Date: 
    August 14, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator
    • The SVRS Checklist III for the 2012 Partisan Primary Election has been posted as an attachment to this memo (see above). 
    • Clerks must post the number of outstanding absentee ballots and number of provisional ballots on the Internet and in their office after the close of polls on Election Day.
    • Clerks must log all provisional ballots in the new Provisional Ballot Tracking System on Election Night. Instructions on this system can be found by following the link in the checklist.
  • Processing and Counting Late-Arriving Absentee and Provisional Ballots

    Posted in
    Priority: 
    Information Only
    Date: 
    August 16, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    Based on your feedback, the Government Accountability Board has developed additional instructions for the processing and counting of late-arriving absentee and provisional ballots, a function of the Municipal Board of Canvassers (MBOC).

  • Public Records Requests for GAB-190 Statistics/Voter Data Requests from SVRS

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    August 17, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Michael Haas, Elections Division Administrator
    From: 
    Brian Bell, Elections and Ethics Specialist

     Please review the attached memorandum regarding public records requests, and voter data requests, as well as the revised statement about data availability and quality. The memorandum is summarized in the bulleted comments below.

  • Friendly Reminder: Reporting Requirements for the 2012 Consent Decree for the November General Election

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    August 21, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    All clerks must respond to each and every reporting requirement
    even if your municipality does not have any military or overseas voters.

    As part of the State’s continuing compliance with the 2012 Consent Decree regarding the Federal MOVE Act, starting September 1, 2012, a series of reporting requirements will be emailed to clerks requesting your timely attention and response.  Clerks without an email address will receive these reports via USPS. 

  • Use of Electronic Documents for Proof of Residence

    Posted in
    Priority: 
    High Priority
    Date: 
    August 29, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    (August 28, 2012 Ruling of the Government Accountability Board)

    At the Government Accountability Board meeting held on August 28, 2012, the Board heard public testimony regarding the use of electronic documents as a sufficient form of proof of residence for voters required to present such proof as part of the registration process.

  • SVRS Checklist I and SVRS Checklist II for the November 6, 2012 Presidential and General Election

    Posted in
    Priority: 
    Scheduled Tasks
    Date: 
    August 30, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator
    • The SVRS Checklist I and SVRS Checklist II for the November 6, 2012 Presidential and General Election are attached above.
    • Note that the setup time has been significantly reduced in order to help our military and permanent overseas voters print ballots online. All municipalities must generate ballot styles and check off Milestone #4 by Friday, September 14, 2012.
  • Voting 101: “Back to Basics” A Guide and Resources for Wisconsin Voters

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    August 30, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    Wisconsin Election laws have undergone several changes since the last General Election.  Over the past year, there have been reports of voter confusion over both new and old provisions.  The Government Accountability Board has launched a “Back to Basics” Campaign to update both election officials and voters on the fundamentals of voting in Wisconsin. 

  • Municipal Clerks Must Complete Online Consent Decree Report #4 no later than September 14, 2012

    Posted in
    Priority: 
    High Priority
    Date: 
    August 30, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    •    The fourth report municipal clerks are required to complete as part of the 2012 Federal Court Consent Decree is now available by clicking here: Municipality Consent Decree Reporting Requirement #4All municipalities must complete this report no later than September 14, 2012 even if there are currently no military or permanent overseas voters on file.

  • New Elections Administration Training webinar series schedule (September 2012 – October 2012)

    Posted in
    Priority: 
    High Priority
    Date: 
    August 31, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    As we announced in July, in an effort to serve our election partners more effectively, the Government Accountability Board has developed a new Elections Administration Training webinar series in lieu of a new series of WisLine program teleconferences in 2012-2013.  As many of you are already aware, we have been utilizing webinar software to conduct training sessions, host teleconferences and develop educational modules that can be attended live, recorded, and posted on our website for clerks and other local election officials to access and use on-demand.   The first webinar i

  • Certification of Nomination for November 6, 2012 General Election

    Posted in
    Priority: 
    Scheduled Tasks
    Date: 
    August 28, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Milwaukee County Election Commission
    From: 
    Diane Lowe, Lead Elections Specialist

    Attached are:

    • Certification Memo
    • Certifications of Nomination for 11.6.12 General Election
    1. Small Counties
    2. Large Counties
    3. Milwaukee

    Candidates on Ballot Report is here

    Should you have questions, please do not hesitate to contact our Help Desk at gabhelpdesk@wi.gov, or (608) 261-2028. Thank you.

  • Availability of Spanish Language Election Materials on the G.A.B. Website

    Posted in
    Priority: 
    Information Only
    Date: 
    August 31, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    In an effort to better serve our Spanish speaking voters, the Government Accountability Board has recently made 20 translated election administration forms, resources and polling place notices available on our website.  In addition to previously available Spanish-language forms such as the Voter Registration Form (GAB-131) and the Absentee Ballot Application (GAB-121), the G.A.B. is now providing additional materials for use by election officials.

  • Pronunciation Guide for Fall 2012 General Election

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    September 5, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Milwaukee County Election Commission
    From: 
    Jason Fischer, Elections Specialst
    • The Pronunciation Guide for the November 6, 2012 Election is attached.
    • It has also been sent to the printers and programmers we have on file.
    • Clerks who rely on vendors to program accessible equipment may disregard this notice.

     If you have questions, please contact the Help Desk at 608-261-2028 or gabhelpdesk@wi.gov.

    Thank you.

  • OFFICIAL Certification of Nomination for Presidential and Vice Presidential Candidates

    Posted in
    Priority: 
    High Priority
    Date: 
    September 7, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Milwaukee County Election Commission
    From: 
    Diane Lowe, Lead Elections Specialist
    Good morning,
     
    Attached, please find the OFFICIAL Certification of Presidential and Vice Presidential Candidates.  Please note the spelling of “La Riva.”
     
    If you have questions, please contact the Help Desk at 608-261-2028 or gabhelpdesk@wi.gov.

     

  • Webinar for the Online Absentee Balloting System for Military and Permanent Overseas Voters - Important Date Change!

    Posted in
    Priority: 
    High Priority
    Date: 
    September 13, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    Important:  Due to unforeseen circumstances, Friday's webinar is rescheduled for Tuesday, September 18, 2012 from 10:00 a.m. - 11:30 a.m.  We apologize for any inconvenience this may cause. 

  • Absentee Rules and Procedures Webinar - materials posted

    Posted in
    Priority: 
    Timely Attention Required
    Date: 
    September 10, 2012
    To: 
    Wisconsin County Clerks
    To: 
    Wisconsin Municipal Clerks
    To: 
    City of Milwaukee Election Commission
    To: 
    Milwaukee County Election Commission
    From: 
    Nathaniel E. Robinson, Elections Division Administrator

    Absentee Rules and Procedures Webinar

    In late August, the G.A.B. launched our “Back to Basics” approach to election administration education and training with the “Preparing for the August Partisan Primary.  The second webinar in our training series is:  

    Webinar for Clerks, Chief Inspectors and Election Inspectors
    Absentee Voting Rules and Procedures
    Wednesday, September 12, 2012, 9:00 a.m. – 11:00 a.m.
    Web link: https://www1.gotomeeting.com/register/556879265

Syndicate content